FCI is committed to respecting your privacy and has taken steps to be compliant with the General Data Protection Regulation (GDPR), which came into force on 25 May 2018 and is designed to ensure personal data is processed lawfully, fairly, transparently and for specific, explicit and legitimate purposes.
During the course of its work, FCI may collect personal data which identifies, or can be used to identify, individuals.
This personal data may include information such as name, age, home address, telephone number, fax number, e-mail address, organisation name, job title, business address, occupation, examination records, bank and payment details, education and training details, CPD records, health, accomodation, convictions, application forms and assessment records.
Personal data may be collected by a variety of means, including face to face, by telephone, mail, fax, internet and e-mail, at events, and via third parties where you have consented to them sharing it.
We may obtain and store information from third party sources , in particular Tusla and other agencies engaged in fostering.
Your personal data is held and processed by FCI in accordance with legal bases set out in data protection law, specifically contract, legitim
If you are, or are in the process of assessment to become a foster carer with FCI your personal data may be lawfully processed by FCI on the basis of contract, as set out at the commencement of your application to become a foster carer.
The personal data you supply in respect of your application for registration with FCI and the relevant Tusla Foster Care Committee, will (as applicable) be used to;
Your enquiry, application and subsequent assessment will be held on file as a record of the assessment of your suitability to foster by FCI’s assessor and subsequently the relevant Tusla Foster Care Committee.
In the interests of transparency and the protection of children and for the specific purpose of making a “match” between carer(s) and child, FCI reserves the right to share your assessment including the personal data therein with Tusla.
FCI’s approval or oversight from a third party such as the statutory bodies Tusla and HIQA requires that FCI retain associated data that will also be shared with the relevant body who may communicate with you on essential matters relating to your suitability or experience of fostering or indeed of FCI.
FCI has a legitimate interest in keeping its foster carers informed, in a proportionate way, of our activities at both corporate and local levels. We may therefore lawfully use your personal data to send you periodic notices and information about events and service developments that we believe will be of benefit to you as a foster carer.
Similarly, we also have a legitimate interest in approaching you from time to time to request your involvement in expert surveys and consultations conducted by FCI to help uis fulfil our stated aim of providing a quality fostering service.
These legitimate interests apply unless or until you either resign as a foster carer with FCI and have completed a service exit interview.
Finally, where you have given us express consent, by providing us with your mailing preferences, you may also lawfully receive other communications about our products and services.
If you are a previous, current or prospective employee of FCI we may lawfully process your personal data on the basis of contract as set out in individual terms of employment.
We will keep and use this data to manage our relationship with you effectively, lawfully and appropriately, during the recruitment process, while you are working for us, at the time when your employment ends and after you have left. Much of the information we hold will have been provided by you, but some may come from other internal sources, such as your manager, or in some cases external sources, such as referees and accreditation bodies.
Where necessary, we may keep information relating to your health, which could include reasons for absence. This information is used in order to comply with our health and safety obligations and to administer and manage FCI and statutory sick pay, maternity pay, etc..
FCI will only disclose information about you to third parties if we are required by law to do so by law or in order to comply with our contractual duties to you, for instance we may need to pass on certain information to our external payroll provider and pension provider (see ‘Data sharing’ below) or in the event that you leave our employent to provide an apprproprite reference in the event that you nave nominated us as a referee.
We may also store information provided by people who express an interest in working for us, whether via a formal application or expressed informally.
FCI will retain and process personal data relating to contacts at third party companies contracted to support our activities, as made necessary by contracts agreed. This includes, but is not limited to, technical consultants, data processors, training tutors and service providers.
Neither FCI nor its website (the Site) hosts make use of your IP address, or other session information that is automatically captured by the web server, for any purpose other than system administration and to provide statistics that are used to evaluate the use of the Site.
The Site makes use of ’cookies’, which are small text files that contain a unique identification number written to a user’s hard disk and read by a server programme. Cookies are used generally to keep a record of your details in order to recognise you the next time you visit.
Cookies are used on the Sites to collect information about visits to the Sites. They use Google Analytics, a web analytics service provided by Google Inc. Google Analytics sets cookies in order to evaluate your use of the Sites and compile reports for us on activity on the Sites. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form only.
Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the Sites, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
You can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using the Ad Settings tool. As an added privacy measure, you can use Google Analytics opt-out browser add-on.
Use of the Site does not require you to disclose personal information unless you choose to register an enquiry with FCI via the Site. Individual enquiry is required to elect and receive email notification services and updates; proceed with a PDF file download transaction.
The owner of personal data held by FCI will at all times be FCI. We will never sell your data to third parties and, as data controller; FCI has taken steps to ensure that personal data remains in a secure environment.
We will only share it with third parties in the case of trusted ‘data processors’, ‘joint data controllers’ or ‘data controllers in common’ with whom we have contracts in place to ensure onward data protection, or where we are required by law to do so. For instance, we are required by law to provide your personal date to Tusla’s Foster Care Committee at the time of assessment and to Tusla’s social worker at the point of making a match between a foster carer and a child in need of care.
Personal data held by FCI may be processed by trusted third party data processors where we have an appropriate contract in place to ensure onward data protection in line with data protection law. Where data processors are headquartered outside the EU, additional protections have been ensured.
FCI’s main data processors are listed below.
In a small number of cases FCI is a joint data controller or data controller in common with a partner organisation:
Data is retained by FCI only for as long as it has legitimate reason to do so. Where your information is no longer required, it is either rendered anonymous for retention or disposed of in a secure manner.
FCI will respond when requested to any data access request in line with data protection law. We will also, if asked, respect the right of an individual to ask to be forgotten entirely in so far as it does not undermine legal requirements.
If you believe that any information we are holding on you is incorrect or incomplete, please let us know as soon as possible and we will correct any information found to be incorrect.
If you have any comments, questions or concerns about how FCI handles personal data, or in relation to your personal data held by FCI, please contact:
To contact the Data Protection Commission: Office of the Data Protection Commission, Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland. Phone +353 (0761) 104 800 | LoCall 1890 25 22 31 | Fax +353 57 868 4757 | email firstname.lastname@example.org.